Finance Services

• Invoicing and collecting service charges, ground rent and other charges where applicable
• Arranging payment for regular service contracts such as gardening, cleaning of windows and common areas and lift servicing where applicable
• Keeping detailed records of the Company finances and providing quarterly and annual statement of accounts
• Providing an annual estimate of future expenditure for budgeting purposes
• Administering funds and making payments to suppliers, contractors, insurance brokers and professional advisers as appropriate
• Supplying information to accountants for annual certification and/or audit

Property Services

• Quarterly visual inspections mainly for the purpose of the reporting of and dealing with minor repairs
• Obtaining competitive estimates for repair work from reputable contractors.
• Administering and arranging minor repair works
• Administering and managing maintenance contracts such as gardening and cleaning as well as lifts (including major safety inspections)
• Recommending building survey and reinstatement valuation every 5 years, administering and arranging same
• Carrying out detailed inspections/surveys of the residential blocks and preparing reports identifying items that require attention over say a 5 year period including recommending time frames and urgency of dealing with the identified items including with a works budget cost schedule

Statutory Services

• Submission of annual accounts to Companies House and HM Revenue and Customs.
• Appraising Client and Leaseholders of new statutory regulations and ensuring compliance of both new and old regulations including the terms of the lease
• Issuing Section 20 notices

General Services

• Day to day correspondence with leaseholders, contractors and service providers.
• Answering solicitors pre-sale enquires including completing LPE1 forms (See additional charges)
• Instructing solicitors in relation to service charge arrears or other matters when authorised to do so
• General management advice

Company Secretary Services

• Arranging Directors Meetings and AGMs and serving notice to members
• Taking and issuing Minutes of Directors Meetings, AGMs and EGMs
• Maintaining the statutory register
• Supplying a copy of year end accounts to all members
• Ensuring that the required statutory forms such as annual returns, resolutions, and changes in Directorship are filed with Companies House within the time frame specified